PORT OF SUNNYSIDE
MINUTES OF THE STUDY SESSION/BUSINESS MEETING
Held October 19/21, 2009
The October 19, 2009 Study Session was called to order at 7:00 p.m. by President Woodworth. The October 21, 2009 Business Meeting was called to order at 7:01 p.m. Meetings were held at the Port of Sunnyside Administration Office at 520 S. 7th St., Sunnyside, WA.
Commissioners and Staff present at the Study Session & Business Meeting:
St. Clair Woodworth, Jeff Matson, Arnold Martin, Commissioners;
Amber Hansen, Executive Director;(attended Study Session)
Jay Hester, Property, Development & Project Manager;
Robert Farrell, Engineer;(attended Study Session)
Travis Jansen, Maintenance Manager;(attended Study Session)
Gary Holwegner, Sprayfield Manager;(attended Study Session)and
Vernita Coffey, Administrative Assistant;(attended Study Session)
List of guests available on request.
FINANCE OFFICER: Carol Carter presented a written report and the following items were discussed;(written report available upon request).
Ms. Carter’s memo stated that the preliminary user meeting was held on October 13, 2009 with two industries attending. The meeting went very well and copies of the proposed budget was mailed to all industries not in attendance. The Annual Rate Hearing is scheduled for November 10th at 10a.m. at the Port Administration Building.
EXECUTIVE DIRECTOR: Amber Hansen presented a written report and the following items were discussed;(written report available upon request).
Ms. Hansen commented on what a good job Ms. Carter and Mr. Farrell did in explaining the process of the rate structure to the industries who were in attendance at the preliminary user meeting on October 13.
Ms. Hansen indicated that she has been nominated to serve on the YCDA board for another term and will be confirmed during the December meeting. This term will expire in 2012.
PROPERTY, DEVELOPMENT & PROJECT MANAGER: Jay Hester presented a written report
and the following items were discussed;(written report available upon request).
Mr. Hester reported that he has heard comments regarding the ability of customers to locate the entrance to Marti’s Flower Carte. Mr. Hester recommended that a facade archway is needed for Marti’s and Sunnyside Beauty Academy to better define their location and allow for professional signs above their business fronts. There was a question on whether this improvement would increase the amount of rent for these tenants. Further discussion regarding this matter will be at the next Port meeting.
MAINTENANCE MANAGER: Travis Jansen presented a written report and the following items were discussed;(written report available upon request).
Mr. Jansen reported on the WPPA Environmental Seminar he recently attended. He was pleasantly surprised to hear implementation reports from some Ports that are cost effective, energy saving and minimize negative ecological impact on the planet and environment.
PORT ENGINEER: Robert Farrell presented a written report and the following items were discussed;(written report available upon request).
Mr. Farrell stated that the portion of the permit renewal application dealing with the land application system was delivered to the Dept. of Ecology on Oct. 5. This completes our application.
Mr. Farrell reported on the good job done when Mr. Roy modified the programing of the treatment cycles so that the blowers would operate continuously for 24-hours without taking influent into the basins thus allowing development of measurable concentrations of dissolved oxygen. Mr. Roy then adjusted the influent quantity so that less is taken into the basins at the beginning of each cycle. We are gradually increasing the influent volume to normal levels as treatment conditions in the basins allow. In doing this change to the operation of the SBRs they should be back to 100% soon.
SPRAYFIELD MANAGER: Gary Holwegner presented a written report and the following items were discussed;(written report available upon request).
Mr. Holwegner stated that the alfalfa seeding in Fields E-1N, E-1S and E-2 were completed on Sept. 15, 2009. Sampling at a depth of one foot of these fields demonstrated reductions of pH from 9.3 to 8.9 for fields E-1N & E-1S and from 9.4 to a pH of 9 in E-2.
Mr. Holwegner reconditioned one barrel screen at pump house three due to years of corrosion causing the clamp to fail. He plans to recondition the remaining 3 barrel screens after the water season. All barrel screens will be powder coated to protect them from corrosion in the future.
STAFF COMMENTS: Mr. Hester discussed a request for a second monument sign at the new medical clinic. The consensus was to follow the development standards for the business park, which allows one monument sign per business.
COMMISSIONERS COMMENTS: None
CITIZEN COMMENTS: None
ACTION ITEMS: Action items were taken on Wednesday, October 21, 2009, (unless otherwise noted).
The consent agenda includes minutes of the Port Meeting held on October 5, 2009 and accounts payable checks in the amount of $304,399.14 for issue on October 21, 2009.
Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve renewal of the contract with Sue Jetter Consulting for grant writing services in the amount of $1,527.00 per month. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
Approve the SVID construction estimate for the relocation of the water distribution box on the Midvale Industrial Rail Park at a cost of $21,133.00. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve the Sale Rescission Agreement with Gregg and Anita Marrs for Tract 11-B. A refund (credit) in the amount of $180,550 shall be given on the date of reconveyance. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
NOTICE ITEMS: WPPA Small Ports Seminar is scheduled for October 22-23, 2009 in Leavenworth.
Tri-Chamber Social is on Tuesday, October 20, 2009 at Columbia River Bank in Sunnyside from 5:30 - 7:30 p.m.
WPPA Annual Meeting is scheduled for November 18-20, 2009 at the Renaissance Hotel in Seattle.
EXECUTIVE SESSION: Executive Session was called during the Study Session by President Woodworth at 8:13 p.m. to discuss real estate as allowed under RCW 42.30.110 subsection C. Session was expected to last 10 minutes. President Woodworth extended the session an additional 5 minutes at 8:23 p.m. President Woodworth extended the session an additional 5 minutes at 8:28 p.m. Session closed at 8:36 p.m. with no action required.
ADJOURNMENT: The Study Session was adjourned at 8:37 p.m. and the Business Meeting was adjourned at 7:31 p.m., peace and harmony prevailing.