PORT OF SUNNYSIDE
MINUTES OF THE STUDY SESSION/BUSINESS MEETING
Held November 09/11, 2009
The November 9, 2009 Study Session was called to order at 7:00 p.m. by President Woodworth. The November 11, 2009 Business Meeting was called to order at 7:00 p.m. Meetings were held at the Port of Sunnyside Administration Office at 520 S. 7th St., Sunnyside, WA.
Commissioners and Staff present at the Study Session & Business Meeting:
St. Clair Woodworth, Jeff Matson, Arnold Martin, Commissioners;
Amber Hansen, Executive Director;
Jay Hester, Property, Development & Project Manager;(attended Study Session)
Robert Farrell, Engineer;(attended Study Session)
Travis Jansen, Maintenance Manager;(attended Study Session)
Gary Holwegner, Sprayfield Manager;(attended Study Session)
Vernita Coffey, Administrative Assistant;(attended Study Session) and
Steve Winfree, Legal Counsel
List of guests available on request.
FINANCE OFFICER: Carol Carter presented a written report and the following items were discussed;(written report available upon request).
Ms. Carter provided the final 2010 Budget and IWWTF Rates for final review and approval.
EXECUTIVE DIRECTOR: Amber Hansen presented a written report and the following items were discussed;(written report available upon request).
Ms. Hansen stated that WPPA is suggesting a special assessment contribution in 2010 to produce some historical material on Ports in Washington for use in 2011 to celebrate Ports 100th year anniversary. Ms. Hansen serves as our Trustee to WPPA and she requested guidance on how the Port Commission wanted her to vote on this.
PROPERTY, DEVELOPMENT & PROJECT MANAGER: Jay Hester presented a written report
and the following items were discussed;(written report available upon request).
Mr. Hester reported on the construction progress of the dewatering facility stating that Fowler Construction is putting the finishing touches on the rebar and conduits in preparation for the concrete pour. This pour is one solid slab and will hold all of the screw press and essential equipment. The pad needs to cure before equipment can be installed.
MAINTENANCE MANAGER: Travis Jansen presented a written report and the following items were discussed;(written report available upon request).
Mr. Jansen reported that he has accepted a position on the City of Sunnyside’s Stormwater Rate Setting Citizens Advisory Committee. Commissioner Matson thanked him for his participation on the committee. This committee is charged with constructing a stormwater rate formula that is fair and equal to all in Sunnyside. Their work is scheduled to be completed in Nov/Dec. Mr. Jansen also attends the Regional Stormwater Group meetings on behalf of the Port. These meetings are intended to help all the entities in Yakima County to implement the new stormwater rules.
PORT ENGINEER: Robert Farrell presented a written report and the following items were discussed;(written report available upon request).
Mr. Farrell stated that the submittal date for the Draft Engineering Report/AKART Analysis is now on November 16, 2009. Copies will be available for review. This date was moved to better meet Mr. Farrell’s schedule, it does not effect the final permit date at the end of February. Mr. Farrell offered copies to anyone that would alike to review the report.
SPRAYFIELD MANAGER: Gary Holwegner presented a written report and the following items were discussed;(written report available upon request).
Mr. Holwegner reported on the status of the crops, irrigation system, wheelines and the four irrigation barrel screens. He noted that the 4th cutting of alfalfa was harvested on October 23rd. Mr. Holwegner complimented his staff (Gil, Tim and Adam) on working diligently to improve the operations and sprayfields efficiency and appearance. He commented that their pride in the improvements made are a testament to their work ethic and dedication.
STAFF COMMENTS: None
COMMISSIONERS COMMENTS:
Commissioner Martin complimented Mr. Hester on his Economic Development presentation at Small Ports.
Commissioner Woodworth commented on the Anti Earthquake Water Reservoir in San Francisco.
Commissioner Matson commented on the overall Small Ports conference and the good information provided.
CITIZEN COMMENTS: Jim Grubenhoff thanked Commissioner Woodworth for his many years of service to the Port of Sunnyside.
ACTION ITEMS: Action items were taken on Wednesday, November 11, 2009, (unless otherwise noted).
The consent agenda includes the minutes of the Port Meetings held on October 19/21, 2009 and payroll in the amount of $20,673.48 for issue on October 20, 2009, payroll in the amount of $20,436.48 for issue on November 05, 2009, payroll in the amount of $2,014.92 for issue on November 11, 2009, and accounts payable checks in the amount of $393,478.19 for issue on November 11, 2009. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve Resolution 2009-06 "A Resolution of the Port of Sunnyside, Yakima County, Washington Levying the 2010 Ad Valorem Property Taxes for the Port of Sunnyside for the Calendar Year Ending December 31, 2010." Commission Martin moved to approve, Commissioner Matson seconded, motion carried.
Approve Resolution 2009-07 "A Resolution of the Port of Sunnyside, Yakima County, Washington Levying the Annual Tax Revenue to Carry on the Operations of the Port of Sunnyside for the Calendar Year Ending December 31, 2010." Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve Resolution 2009-08 "A Resolution of the Port Commission of the Port of Sunnyside Setting Wastewater Rates for the Industrial Wastewater Treatment Facility." Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried. Prior to the motion, Mr. Winfree, Port Legal Counsel, briefly reported on the Rate Hearing that was held on 11-10-09. He indicated that several industries attended the hearing. Mr. Farrell and Ms. Carter discussed upcoming DOE issues and how the rates were structured. He also stated for the record no written or oral comments had been received since the hearing and the proper advertising was done to make notice of the rate hearing.
Approve Resolution 2009-09 "A Resolution Adopting a Budget for the Calendar Year 2010." Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve transferring ownership of the land that Lagoons 1, 2/3 & 4 and the Operations Office and the SBRs currently occupy from the General Fund to the IWWTF and corresponding funds transfer as outlined in the "Memorandum in Support of Inter Fund Transfers" dated October 29, 2009. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
Approve Yakima County SIED Contract for $275,000 in grant and loan funds for the Midvale Rail Industrial Park and authorize St. Clair, Amber, Steve and Arnold to sign the documents on behalf of the Port. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve Addendum #5 to the SVID-JD 33.4 Piping Project and authorize Jay to sign on behalf of the Port. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
NOTICE ITEMS: RH2 Engineering is hosting a dinner on Tuesday, November 17th at Elliott