PORT OF SUNNYSIDE
MINUTES OF THE STUDY SESSION/BUSINESS MEETING
Held December 07/09, 2009
The December 7, 2009 Study Session was called to order at 7:00 p.m. by President Woodworth. The December 9, 2009 Business Meeting was called to order at 7:00 p.m. Both meetings were held at the Port of Sunnyside Administration Office at 520 S. 7th St., Sunnyside, WA.
Commissioners and Staff present at the Study Session & Business Meeting:
St. Clair Woodworth, Jeff Matson, Arnold Martin, Commissioners;
Amber Hansen, Executive Director;
Jay Hester, Property, Development & Project Manager;
Robert Farrell, Engineer;(attended Study Session)
Travis Jansen, Maintenance Manager;(attended Study Session)
Gary Holwegner, Sprayfield Manager;(attended Study Session)
Vernita Coffey, Administrative Assistant;(attended Study Session) and
Steve Winfree, Legal Counsel
List of guests available on request.
The Study Session began with a special presentation to Commissioner St. Clair Woodworth for his 19 years of service as a Port Commissioner. Commissioner Woodworth was presented an engraved award recognizing and thanking him for his service. Reporter John Fannin of the Daily Sun News covered the event and took photos for a newspaper article.
Commissioner Woodworth shared the news of he and his wife Mariea receiving an American Flag that flew over the skies of Phoenix Base, Baghdad, Iraq in support of Operation IRAQI FREEDOM on October 13, 2009 in honor of St. Clair and Mariea Woodworth. The Certificate of Appreciation was presented to them for their unwavering support of their son Maj George S. Woodworth and the Armed Forces of the United States during his deployment to combat August 15, 2009 - August 25, 2010.
The Business Meeting began with recognizing Amber Hansen, Executive Director, for her 19 years with the Port.
EXECUTIVE DIRECTOR: Amber Hansen presented a written report and the following items were discussed;(written report available upon request).
Ms. Hansen reported that the trade show group had met on Nov. 20th to discuss the shows for 2010. In reviewing the schedule Ms. Hansen suggested we attend two shows, Plastec West in Anaheim in February and WindPower in Dallas in May.
Ms. Hansen requested suggestions for a representative from the Port on the newly formed Sunnyside Airport Committee.
PROPERTY, DEVELOPMENT & PROJECT MANAGER: Jay Hester presented a written report
and the following items were discussed;(written report available upon request).
Mr. Hester reported that the de-watering facility is progressing right along and the building to house the press is scheduled for construction this coming week.
Mr. Hester stated that we should be ready to go out for bids in early January on the Midvale Industrial Rail Park which will be home to the Bleyhls project.
PORT ENGINEER: Robert Farrell presented a written report and the following items were discussed;(written report available upon request).
Mr. Farrell reported that the water level in Lagoon No. 4 should not present a problem for storing water this storage season.
Mr. Farrell stated that the draft engineering report was submitted to the Department of Ecology on November 16, 2009. Included in this is the first five parts of the scope of work with three other tasks to be incorporated into the final document by February 28, 2010.
STAFF COMMENTS: Mr. Hester expressed to Commissioner Woodworth that he has enjoyed working with him, will miss him and hopes that he and his family have a very Merry Christmas.
Ms. Coffey offered her thanks to Commissioner Woodworth and wished him well.
Mr. Farrell thanked Commissioner Woodworth for showing he and his wife Jeanne around town when they first came to Sunnyside to apply for the engineers position. He stated that they appreciated Commissioner Woodworth and his wife Mariea’s hospitality.
Mr. Holwegner also thanked Commissioner Woodworth for his service and commitment to the Port.
COMMISSIONERS COMMENTS:
Commissioner Martin reminisced about the first time that he and Commissioner Woodworth spoke about the Port District. He stated that he has enjoyed serving with Commissioner Woodworth on the commission, thanked him for doing a good job as a commissioner.
Commissioner Matson noted he remembered when he was appointed by Commissioners Martin and Woodworth. Their science and ag backgrounds were very helpful with important experiences to fall back on. Commissioner Matson expressed his appreciation of working with Commissioner Woodworth and for all of the things he has taught him over the years.
Commissioners Matson and Woodworth reported on the Port of Benton’s Benton City Development Building Open House they attended Dec. 2, 2009. Marvelous job of refurbishing the 100+ year old building.
CITIZEN COMMENTS: Commissioner Elect, Jim Grubenhoff, also thanked Commissioner Woodworth for his many years of dedicated service to the Port and that he would do his best to live up to his big shoes.
ACTION ITEMS: Action items were taken on Wednesday, December 9, 2009, (unless otherwise noted).
The consent agenda includes the minutes of the Port Meetings held on November 09/11, 2009 and the Rate Hearing held on November 10, 2009. Payroll in the amount of $20,035.84 for issue on November 20, 2009, payroll in the amount of $19,824.99 for issue on December 04, 2009, payroll in the amount of $2,037.08 for issue on December 09, 2009, and accounts payable checks in the amount of $367,789.87 for issue on December 09, 2009. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve Resolution 2009-10 "Delegation of Authority Resolution." Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
Approve Resolution 2009-11 "A Resolution of the Port of Sunnyside Electing Officers; Appointing a Trustee and Alternate Trustees of the WPPA; Establishing Regular Meeting Places and Times; Appointing the Investment Officer and Deputy Investment Officer; Authorizing the Port District Executive Director/Auditor or Port Finance Officer to make Inter-fund Transfers." Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve Resolution 2009-12 "A Resolution Declaring Excess Personal Property and Authorizing the Disposal of Excess Personal Property". Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
Authorize Amber to sign the Memorandum of Agreement Concerning Operations of the Trade Show Group for the Calendar Year 2010. Commissioner Matson moved to authorize, Commissioner Martin seconded, motion carried.
Approve adjusting the Executive Director’s salary to $77,500.00 and authorize the allocation of $26,000.00 for the Executive Director to make salary adjustments to Port staff payroll. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
Approve Change Order #001A on the De-watering System construction project in the amount of $5,707.73 and 14 days additional contract time for substantial completion and authorize Jay to sign on behalf of the Port. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve Development Backbone Contract with PP&L for the Midvale Industrial Rail Park at a cost of $10,480.00 and authorize Jay to sign on behalf o