PORT OF SUNNYSIDE
MINUTES OF THE STUDY SESSION/BUSINESS MEETING
Held January 18/20,2010
The January 18, 2010 Study Session was called to order at 7:00 p.m. by President Matson. The January 20, 2010 Business Meeting was called to order at 5:16 p.m. by President Matson. Both meetings were held at the Port of Sunnyside Administration Office at 520 S. 7th St., Sunnyside, WA.
Commissioners and Staff present at the Study Session & Business Meeting:
Jeff Matson, Jim Grubenhoff; Commissioners;
Amber Hansen, Executive Director;
Robert Farrell, Engineer;(attended Study Session)
Gary Holwegner, Sprayfield Manager;(attended Study Session)
Vernita Coffey, Administrative Assistant;(attended Study Session) and
Steve Winfree, Legal Counsel
List of guests available on request.
PORT ENGINEER: Robert Farrell presented a written report and the following items were discussed; (written report available upon request).
Mr. Farrell reported that the draft engineering report/AKART analysis will be reviewed by Mr. Scott Mallery in the Spokane office. Mr. Farrell will be meeting with Mr. Mallery in Spokane on January 21, 2010.
Mr. Farrell stated that the compliance schedule of the draft engineering report will call for IWWTF contact with the industries during 2010 concerning control of fecal coliform discharge.
Included with Mr. Farrell’s memo was a request from Fowler Construction for a schedule extension to the contract due to numerous delays caused by inclement weather, submittal delays, redesigns and procurement time frames.
SPRAYFIELD MANAGER: Gary Holwegner presented a written report and the following items were discussed; (written report available upon request).
Mr. Holwegner presented possible ideas of changing the rotational practices needed to reclaim our fields from the high sodic conditions and also included a study on managing sodic soils which was completed by Colorado State University.
Mr. Holwegner also mentioned the need to surplus the John Deere backhoe and possible purchase of a replacement. Ms. Hansen stated that the backhoe had ben surplused at year end due to its failing condition and will be sold by competitive bid.
MAINTENANCE MANAGER: Travis Jansen presented a written report and the following items were discussed; (written report available upon request).
Mr. Jansen’s memo reported on the energy audit of our building that concluded that there would be a substantial electricity cost savings by installing new ballasts and bulbs. A salesman from ecoLuma advised that Pacific Power was also promoting rebates for relamping. The return on these investments is predicted for less than two years. We had wanted parabolic reflector lights throughout the office similar to the ones in the back room. The parabolic reflectors keep the light from splaying out and direct it down, easier on the eyes and very attractive.
Mr. Jansen and Mr. Mirelez have been busy cleaning, painting and reorganizing to prepare for the new conference room that will be in the back section of the building. The former conference room will be used as the break room and for a small conference room as needed.
STAFF COMMENTS: Mr. Farrell announced that Bob Rayforth is retiring from DOE, effective April 30, 2010.
COMMISSIONERS COMMENTS: Commissioner Grubenhoff stated that he is officially on the airport committee as the Port of Sunnyside representative. He also reported that he had toured the SVID piping project and would be staying abreast of its progress.
CITIZEN COMMENTS: None
ACTION ITEMS: Action items were taken on Wednesday, January 20, 2010, (unless otherwise noted).
The consent agenda includes the minutes of the Port Meetings held on January 06/20, 2010. Payables in the amount of $130,990.40 for issue on January 20, 2010. and payroll in the amount of $1,359.40 for issue on January 6, 2010, payroll in the Commissioner Grubenhoff moved to approve, Commissioner Matson seconded, motion carried.
NOTICE ITEMS:
YCDA/New Vision Special Directors Meeting is January 21, 2010 from 5:30–7:00 p.m. at the Red Lion on Yakima Ave.
Meeting with our Legislators is scheduled for Jan. 31, 2010 and Port Legislative Day in Olympia is on February 1, 2010.
EXECUTIVE SESSION: None
ADJOURNMENT: The Study Session was adjourned at 8:55 p.m. and the Business Meeting was adjourned at 5:29.m., peace and harmony prevailing.