PORT OF SUNNYSIDE
MINUTES OF THE STUDY SESSION & BUSINESS MEETING
Held August 17/19,2009
The August 17, 2009 Study Session was called to order at 7:00 p.m. by President Woodworth. The August 19, 2009 Business Meeting was called to order at 7:01 p.m. by President Woodworth. The meetings were held at the Port of Sunnyside Administration Office at 520 S. 7th t., Sunnyside, WA.
Commissioners and Staff present at the Study Session & Business Meeting:
St. Clair Woodworth, Jeff Matson, Arnold Martin, Commissioners;
Amber Hansen, Executive Director;
Jay Hester, Property, Development & Project Manager;(attended Study Session)
Robert Farrell, Engineer;(attended Study Session)
Gary Holwegner, Sprayfield Manager;(attended Study Session)
Travis Jansen, Maintenance Manager;(attended Study Session)
Carol Carter, Finance Officer;(attended Study Session)
Vernita Coffey, Administrative Assistant;(attended Study Session) and
Steve Winfree, Legal Counsel
List of guests available on request.
FINANCE OFFICER: Carol Carter presented a written report and the following items were discussed;(written report available upon request)
Ms. Carter reviewed the 2010 preliminary budget including the tax levy, investment interests, cash balance histories for General and IWW, industry rates, bond continuing disclosures, 5 year capital budget plan and the current debt schedule. This 2010 budget will be discussed several more times before being presented for approval in November.
PROPERTY, DEVELOPMENT & PROJECT MANAGER: Jay Hester presented a written report
and the following items were discussed;(written report available upon request).
Mr. Hester indicated that the Roehl rental house will have new tenant, as the current tenant will be moving out the end of August.
MAINTENANCE MANAGER: Travis Jansen presented a written report and the following items were discussed;(written report available upon request).
Mr. Jansen stated that it has been a rather daunting task getting the landscaping at Golob Landing in shape, but he is happy with the progress they have made thus far. Commissioner Matson requested that all future land sales at the Golob Landing include a mechanism to allow for billing of common expenses, such as landscaping maintenance.
PORT ENGINEER: Robert Farrell presented a written report and the following items were discussed;(written report available upon request).
Mr. Farrell reported on the status of the draft engineering report. He commented that without the assistance of some of the staff members, it would have been nearly impossible for him to accomplish this feat. Commissioner Matson complimented Mr. Farrell on involving the staff and the benefit that it was to them as well.
SPRAYFIELD MANAGER: Gary Holwegner presented a written report and the following items were discussed;(written report available upon request).
Mr. Holwegner reported that they are ready to begin construction on the project of SVID delivery of fresh water to pumphouse #3.
Mr. Holwegner suggested having Field D custom cut and baled of the kochia weeds to clean up the field and improve the appearance for prospective buyers.
STAFF COMMENTS: Ms. Hansen stated that our application to CERB for funding on the rail project would need to be resubmitted in October with the new forms that became effective on July 1, 2009.
Mr. Hester added that on Friday Benton REA relocated our service in order to be ready for the construction of the de-watering system.
Mr. Winfree stated that the attorneys that met with the City of Sunnyside advised them to rescind the recently imposed industrial wastewater utility tax on the Port Industries. Mr. Winfree suggested to the commission that he believed the city should change the ordinance to exclude municipalities.
Mr. Jansen recommended that staff should drive by to see the beautiful new facilities and awesome sign at LTI/Milky Way.
COMMISSIONERS COMMENTS: Commissioner Matson reported that he and Ms. Hansen had attended the Sunnyside City Council meeting on August 10th and that the city had awarded the bid for sewer and water on the Monson property.
Commissioner Woodworth commented on how nice the flowers look outside of the administration office in the flower boxes that Travis Jansen built.
CITIZEN COMMENTS: Jim Grubenhoff congratulated the Port Commissioners and Staff on the sale of property to Bleyhl’s Farm Service for their propane distribution and storage site.
ACTION ITEMS: Action items were taken on Wednesday, August 19, 2009 (unless otherwise noted).
The consent agenda includes minutes of the Port Meetings held on August 03/05, 2009 and accounts payable checks in the amount of $124,835.86 for issue on August 19, 2009 and payroll in the amount of $21,302.39 for issue on August 5, 2009 totaling $146,138.25. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Authorize Jay to contract with JNJ Construction to repair and re-route the storm water and tail water on the Clark property at a cost of $11,000.00 plus applicable sales tax. Commissioner Martin moved to authorize, Commissioner Matson seconded, motion carried.
NOTICE ITEMS: Ms. Hansen will be on vacation the week of August 24th.
EXECUTIVE SESSION: None
ADJOURNMENT: The Study Session was adjourned at 8:11 p.m. and the Business Meeting was adjourned at 7:10 p.m., peace and harmony prevailing.