PORT OF SUNNYSIDE
MINUTES OF THE STUDY SESSION/BUSINESS MEETING
Held October 5, 2009
The October 5, 2009 Study Session/Business Meeting was called to order at 7:00 p.m. by President Woodworth. The meeting was held at the Port of Sunnyside Administration Office at 520 S. 7th St., Sunnyside, WA.
Commissioners and Staff present at the Study Session & Business Meeting:
St. Clair Woodworth, Jeff Matson, Arnold Martin, Commissioners;
Jay Hester, Property, Development & Project Manager;
Vernita Coffey, Administrative Assistant; and
Steve Winfree, Legal Counsel
List of guests available on request.
EXECUTIVE DIRECTOR: Amber Hansen presented a written report and the following items were discussed;(written report available upon request).
Ms. Hansen included photos of the Young Eagles Flight event hosted by the noon Rotary and photos of the Sun & Shine Car Show hosted by the Port. Both events were well attended and all seemed to be enjoying the festivities.
PROPERTY, DEVELOPMENT & PROJECT MANAGER: Jay Hester presented a written report and the following items were discussed;(written report available upon request).
Mr. Hester provided photos of the progress on the de-watering project.
Mr. Hester stated that he had attended another pre-construction meeting with the Sunnyside School District’s contractor and the City of Sunnyside and in the coming weeks we should see some progress.
STAFF COMMENTS:
Mr. Hester reported that the Young Eagles Flight event held at the Sunnyside Airport was very successful. Seven airplanes were on hand to take 95 children on rides.
COMMISSIONERS COMMENTS:
Commissioner Martin requested that Steve and Amber explore if Port funds can be used to assist financially with the WPPA 100 year celebration and the two advertising opportunities.
CITIZEN COMMENTS: None
ACTION ITEMS: Action items were taken on Wednesday, October 5, 2009.
Approve the scope of work from HDR to prepare preliminary cost estimates of a pipeline to carry wastewater from the IWWTF to the Emerald Rd. Wetland in the amount of $14,518.00 and authorize Jay to sign on behalf of the Port. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve the agreement which rescinds the utility tax imposed on the Port by the City and authorize St. Clair to sign on behalf of the Port. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
The consent agenda includes minutes of the Port Meeting held on September 21/23, 2009 and accounts payable checks in the amount of $85,544.06 for issue on October 5, 2009, City utility tax refund to industrial users in the amount of $125,592.36 for issue on October 5, 2009, payroll in the amount of $20,470.12 for issue on October 5, 2009, and payroll in the amount of $1,748.96 for issue on October 5, 2009, totaling $233,355.50. Commissioner Matson moved to approve, Commissioner Martin seconded, motion carried.
Approve, as required in the 2009-2013 contract with Jim Cuddy, the sprayfield farm products price for the 2010 growing season at a net field price of $25.00 per dry ton. The decrease in price is due to the current poor field conditions, economic status of forage and next year’s schedule for rotating of crops, which will reduce Jim’s tonnage per harvest. Mr. Cuddy is responsible for the complete harvesting of the hay and marketing of the product. Authorize Jay to sign the supplemental agreement for 2010 crop prices. Commissioner Martin moved to approve, Commissioner Matson seconded, motion carried.
NOTICE ITEMS: WPPA Small Ports Seminar is scheduled for October 22-23, 2009 in Leavenworth.
EXECUTIVE SESSION: Executive Session was called during the Study Session/Business Meeting by President Woodworth at 7:27 p.m. to discuss real estate as allowed under RCW 42.30.110 subsection C. Session was expected to last 5 minutes. Session was extended by President Woodworth at 7:32 p.m. for an additional 5 minutes. Session closed at 7:37 p.m. with no action required.
ADJOURNMENT: The Study Session/Business Meeting was adjourned at 7:38 p.m., peace and harmony prevailing.